Jun 28, 2022  
Xavier University Undergraduate and Graduate Catalog 2021-2022 
Xavier University Undergraduate and Graduate Catalog 2021-2022

School Treasurer Licensure

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Educational Requirements

  • Candidate has a baccalaureate degree in business, three semester hours in school law, and three semester hours in school finance, OR
  • Candidate has a baccalaureate degree in a non-business area, nine semester hours in accounting, three semester hours in school law, and three semester hours in school finance.

Ohio Standards for School Treasurers

  • Standard 1: Leadership School treasurers participate in a leadership role within the district.
  • Standard 2: Financial Management School treasurers demonstrate a clear understanding of financial resources and manage those resources in collaboration with the board of education and district leadership.
  • Standard 3: Facilities, Property and Capital Asset Management School treasurers provide fiscal leadership in the management of capital assets and support services.
  • Standard 4: Communication and Collaboration School treasurers communicate and collaborate effectively with the board of education, district leadership and stakeholders.
  • Standard 5: Professionalism School treasurers are committed to a high level of professionalism in their conduct and adhere to established ethical standards

Internship Requirements

The field experience component may be met through completion of a 300-hour internship in a school treasurer’s office, under the direct supervision of a licensed school treasurer.

The 300-hour internship should be an individualized, mutually developed series of experiences reflective of the results of an assessment of the educational needs of the intern as related to the role, functions and responsibilities of the treasurer.

The 300 hours of field experience should be well distributed over the following:

  1. Overview of Treasurer and Business Office Responsibilities (10 hours)
    • Review of statutory duties
    • Relationship with board of education
    • Role and relationship with superintendent and other administrators
    • Relationship with other offices and officials
  2. ​Financial Management (20 hours)
    • ​Basic banking depository requirements
    • Investments
    • Bonds and notes
  3. ​Fund Accounting (50 hours)
    • ​Processing accounts payable and receivable
    • Receipts
    • Billing and invoices
    • Purchase orders and encumbrances
    • Petty cash and change funds
    • Student activity funds/management
    • Internal accounting controls
  4. ​Financial Reporting (50 hours)
    • ​Budget and appropriations
    • Financial forecasting and fiscal analysis
    • General purpose financial statements, cash reporting
    • GAAP
  5. ​Purchasing and business functions (80 hours)
    • ​Bidding and purchasing procedures
    • Employee contracts
    • Payroll processing/distribution/reports
    • Employee benefits (type, enrollment & claims)
    • Salary schedules
  6. ​Legal/Legislation (50 hours)
    • ​Ohio compliance functions
    • Fiscal certificates
    • Legal notices
    • Short and long-term borrowing
    • FMLA, ADA, FLSA, Workers’ Compensation
  7. ​Administrative and other duties (20 hours)
    • ​Board secretary-minutes and role at board meetings
    • Member of administrative team/role with policy team
    • Record retention/destruction
    • Collective bargaining (public sector)
  8. ​Other areas, if appropriate, to the particular district and its needs (20 hours)

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