Undergraduate Admission

http://www.xavier.edu/admission

Email address: Undergraduate Students xuadmit@xavier.edu
                      

Xavier University seeks to enroll students who are prepared to be successful academically and to contribute positively to the Xavier community as a whole. With this general guideline in mind, the admitting offices individually evaluate each applicant and the complete set of credentials submitted for consideration.

Admission Process for Freshmen

Xavier has a rolling admission process. Students may submit applications beginning in late summer (before the senior year) for fall or spring semester admission. Decisions will be mailed beginning in October and will continue on a rolling basis within three to four weeks of receiving all required application materials. Decisions are typically made based upon grades earned through the junior year as well as other criteria including the essay, activities and community involvement, guidance counselor recommendation, and ACT or SAT scores (when submitted for review).

For deadlines and up to date admission information, please visit the Undergraduate Admission Office website at http://www.xavier.edu/undergraduate-admission or contact the office toll free at 877.982.3648.

Application Procedures

Students who wish to apply for undergraduate admission must do the following (note specific sections below dedicated to adult, transfer, and international applicants):

1. Submit one of the following admission applications, including all required credentials and documentation:
   1. The Xavier University electronic application (no fee) at https://www.xavier.edu/apply/.
   2. The Common Application online (no fee) at www.commonapp.org.
2. Request that the high school (and any post-secondary institutions attended) forward directly to the Office of Admission a complete, official transcript of the academic record (in English).
3. Arrange for official results of the Scholastic Assessment Test (SAT: Xavier’s CEEB Code is 1965) and/or the American College Test (ACT: Xavier’s ACT Code is 003366) to be forwarded directly to the Office of Admission. Results from the SAT and/or ACT may also be submitted on an official high school transcript.  Most applicants may elect to be reviewed for admission without standardized test scores. Reference additional details at www.xavier.edu/test-optional.
4. Submit an essay of no fewer than 250 and no more than 500 words. The essay can be any sample of your original writing (e.g. a high school paper).
5. Request that your high school counselor complete the Xavier Counselor Recommendation form and/or submit a letter of recommendation on your behalf. A teacher recommendation may also be submitted.
6. Any additional supportive documents required by the student’s major of interest.  More information available at http://www.xavier.edu/undergraduate-admission/admission-process/.
7. Applicants must have earned a high school diploma or its equivalent at the time of enrollment and submit final, official transcripts affirming diploma and graduation date

Once admitted, and deposited, students must:

1. Purchase the Xavier-sponsored student health insurance plan or provide proof of other current, comparable coverage. All full-time students, regardless of age, must follow this requirement each academic year.
2. Present proof of either two MMR immunizations or immunity via measles, mumps rubella titer. International students may be required to have a TB test as determined by recommendation of the Health Services staff physician and based on Center for Disease Control guidelines.  Present proof of meningitis vaccination received on or after the sixteenth birthday. 

Further information will be sent to admitted students. Credentials submitted for admission consideration become the property of the University. All credentials should be on file by the appropriate deadline or at least one month before the first day of classes for desired semester of entrance. Please contact the Office of Admission for deadline information.

Those offered admission to Xavier are held accountable for inappropriate behavior both on-campus and off-campus and there are consequences to unwise decisions and choices. Those consequences may include revocation of the offer of admission.  Any falsification of information on the application, transcripts, recommendations (where required), or test scores will be sufficient cause for disqualification for admission and/or scholarships, or dismissal from the University if the individual has enrolled. All tuition and fees paid and credit earned are forfeited under such dismissal.

Freshman Class Admission

Factors considered in making admission decisions for the freshman class include, but are not limited to, the following: the candidate’s previous academic performance at the secondary school level, including the rigor of the curriculum pursued and the overall grade-point average achieved; results from either the ACT or SAT exams (when submitted for review); the candidate’s rank in class (when available); the candidate’s application essay; letters of recommendation, particularly from the candidate’s guidance/college counselor; the candidate’s extracurricular profile; life or work experiences (adult students); and any other factors which help to determine the candidate’s potential for academic success.

Students who are offered admission must graduate from high school or, in some cases, present minimum results from the G.E.D. Home-schooled and transfer students are also evaluated on an individual basis. Each candidate is given a thorough, individual evaluation. The following secondary school course of study is recommended:

Transfer Student Admission

https://www.xavier.edu/transfer-admission/index

Xavier University welcomes students who have earned college credits after graduating from high school.

Transfer students must forward to the Office of Admission complete and official transcripts from all post-secondary institutions attended and a listing of all courses which may be in progress and their corresponding credit hours. Please note, however, students who transfer to Xavier with 12 or more credit hours are not required to submit results of the ACT or SAT tests. The high school transcript is required.

All unmarried traditional-aged freshman and sophomore students (including transfer students) not residing with their legal guardian, or whose home addresses are located beyond a 35 mile radius from Xavier, are expected to reside on campus. Requests for exceptions to this regulation must be submitted in writing to the Director of Residence Life.

For information on acceptance of transfer credit, see the section on “Transfer Credit Policies.”

Transfer Students Who Have Been Dismissed from Another Institution

If you have been dismissed from your home institution, Xavier University will honor the sanction that is part of your dismissal.  The duration of your dismissal holds true at Xavier University.  If you are eligible to return to your home institution in one term or one year, we will review your application for the equivalent term following the completion of your sanction.

International Student Admission

http://www.xavier.edu/international-admission/

Email: xuadmit@xavier.edu

To be considered for admission to Xavier University, international students must submit the following documents:

1. The Xavier Application for Admission at https://www.xavier.edu/apply/ or the Common Application online at www.commonapp.org.
2. An English translation of a current secondary school (high school) degree or the diploma/certificate of the highest academic degree earned.
3. Evidence of English language proficiency demonstrated by

a. A TOEFL (Test of English as a Foreign Language) test score of 550 on the paper based test, or

b. 79 on the IBT for undergraduates, or

c. 6.5 on the IELTS test

d. PTE: 55

e. MELAB: 75

f. Step-Eiken: Grade Pre-1 (Japanese Students Only)

    4.  For transfers, an official transcript from each college or university attended is required. All transcripts must contain an official signature and institutional seal.  Credit is granted from international schools that are recognized by the Ministry of Education in that country.

Once a student has been admitted, they must submit the following financial documentation to be issued a Form I-20.

1. An affidavit of payment of all expenses, educational and personal, signed by the person (sponsor) who will be responsible for the expenses. The affidavit must be signed in the presence of an official or notary public and must be a raised seal.

2. Official supporting statement from a bank stating that the sponsor is able to meet the required expenses should be signed and certified with a raised seal.

3.   The photo page of the student’s passport.

All documents must be received by the Office of Admission before a Form I-20 will be issued. International students who have been admitted to the University must meet the University’s campus housing requirement.

Prior to the start of classes, students must submit an immunization record and medical history. International students may be required to have a TB test or other medical testing as determined by the Medical Director. International students must also present proof of health insurance equivalent to what is offered through Xavier University. All students will be required to present proof of health insurance or purchase health insurance through Xavier University each academic year. Students with F1 or J1 visa types cannot waive the Xavier health insurance.

High School Equivalence (G.E.D.) Admission

The G.E.D. (General Educational Development) examination is recognized in certain individual cases as a replacement for the high school diploma. Applicants should have copies of their scores and of the certificate forwarded directly to the Office of Admission.  Candidates for admission who have taken the G.E.D. must complete an application for admission.

Home-Schooled Admission

Home-schooled students are recognized by the Office of Admission as eligible candidates for admission. Students who are home-schooled must submit an application for admission, a letter of recommendation from an outside source (not your home schooled educator), the appropriate documentation from state and/or national home schooling accrediting agencies, official transcripts, and scores of the ACT or SAT.  More informaton is available at  https://www.xavier.edu/undergraduate-admission/admission-process/home-school-students

A Home-schooled transcript must include:

1. Student’s name and address
2. A full listing of courses and grades
3. Graduation date
4. Signature of parent/guardian/home-school educator

Provisional Admission

Provisional admission may be granted by the Dean of Admission to a student who has been unable to complete arrangements for admission before registration dates. If the student fails to complete arrangements for formal admission within one month of the first day of class, the student’s admission and registration will be canceled. Tuition paid will be refunded, but no fees can be refunded. Room and board charges will be prorated.

Enrollment Options for Current High School Students

Xavier University offers academically talented high school students the opportunity to apply and enroll as non-degree students in undergraduate courses on a space available basis. The non-degree application can be found at  https://admissions.xavier.edu/apply/

Summer Junior Program

Offered to high school students who have completed their junior year and who have a gradepoint average of at least a “B.” Accepted students may take one course from selected offerings during the regular summer sessions at a nominal tuition charge. See  https://www.xavier.edu/adult-and-professional/index for more information.

Admission Process for Adult Students

In general, an adult student is someone aged 24 years or older.  Learn more and complete free on-line application at https://www.xavier.edu/adult-and-professional/index  The following steps are required for admission:

1. Essay 250 - 500 word essay included with application submission.

2. Request High school transcripts and/or G.E.D. test scores to be sent to admission office..

3. An official transcript for each previously attended college or university.

An interview and/or letter of recommendation may be requested.

A credential submitted for admission consideration becomes the property of the University. All credentials should be on file by the appropriate deadline.

Any falsification of information on the application or transcripts will be sufficient cause for disqualification for admission or dismissal from the University if the individual has enrolled. All tuition and fees paid and credit earned are forfeited under such dismissal.

Factors considered in making admission decisions for non-traditional students and adult students include, but are not limited to, the following: the candidate’s previous academic performance at the secondary school and/or college level, including the rigor of the curriculum pursued and the overall grade-point average achieved; results from either the ACT or SAT I exams if available; the candidate’s rank in class (when available); life or work experiences; and any other factors which help to determine the candidate’s potential for academic success.

Non-Degree Student Admission

Students who do not wish to pursue a degree but wish to take undergraduate courses at Xavier may be admitted through the Admissions Office.  The application for non-degree admission can be located at https://www.xavier.edu/adult-and-professional/index   There is no application fee, and transcripts do not have to be submitted. Non-degree students who wish to change to degree-seeking status at Xavier must follow the appropriate admission process.

Transfer Credit Policies

Any student who has successfully completed college-level course work at another institution of higher education must arrange to have an official transcript sent directly from each college/university attended to Xavier’s Office of Admission.

Credit will be accepted for all college-level academic courses (except co-op and life experience) in which a grade of “C” or better has been earned at institutions of higher education that are accredited by one of the accrediting associations listed below:

• Accrediting Commission for Community and Junior Colleges (ACCJC) Western Association of Schools and Colleges
• Higher Learning Commission (HLC)
• Middle States Commission on Higher Education (MSCHE)
• New England Commission of Higher Education (NECHE)
• Northwest Commission on Colleges and Universities (NWCCU)
• Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
• WASC Senior College and University Commission (WSCUC)

Xavier’s undergraduate colleges will accept course work successfully completed within the last ten years; credit over ten years old will not be accepted if the course in question belongs to the student’s major, minor, or, in the case of business students, pertains to the “business core.” Credits over ten years old which pertain to the undergraduate core curriculum or are general electives will usually be accepted.

The transfer credit, but not the grade, is recorded on the student’s transcript. The grades are not computed in the student’s Xavier grade-point average.

Application of Credit to Xavier Degrees (Degree Residency Requirement)

At least one-half of the course requirements of the major or minor and the last 30 semester hours must be completed at Xavier University for all undergraduate degrees. At least 60 semester hours toward a bachelor’s degree must be earned in accredited four-year institutions.

Earning Credit for Military or Other Professional Training

Students who have completed training courses through the armed forces or other professional training programs may be eligible to receive college credit for courses completed.  The Guide to the Evaluation of Educational Experience in the Armed Services, published by the American Council on Education, is used to determine what credit might be granted for military training.  For courses completed through business and professional organizations, the National Guide to Educational Credit for Training Programs, published by the American Council on Education, is used to determine what credit can be granted.  To request credit for military or other professional training, students must submit transcripts or certificates of completion to the Office of Admission.

Earning Credit through Advanced Placement (AP) Examinations

Students who have successfully completed Advanced Placement courses and have taken the appropriate AP examinations may apply for college credit for this work. Xavier grants credit in a number of disciplines depending on the student’s score on the appropriate AP examination. Ordinarily, a score of “4” or better in an Advanced Placement (AP) examination will earn the student an advanced placement with credit in that discipline. To see how AP exams equate to Xavier credit, see https://www.xavier.edu/undergraduate-admission/ap-ib-and-clep-credit/index. Students must arrange to have official test scores sent to Xavier’s Office of Admission. Xavier’s school code is 1965.

Earning Credit through the College Level Examination Program (CLEP)

Xavier University participates on a limited basis in the College Level Examination Program (CLEP) of The College Board. Students should contact the Office of Admission. To see how CLEP exams equate to Xavier credit, please see https://www.xavier.edu/undergraduate-admission/ap-ib-and-clep-credit/index

Earning Credit through the International Baccalaureate (IB) Program

Students who have successfully completed International Baccalaureate (IB) courses and have taken the appropriate Higher Level examinations may apply for college credit for this work. Xavier grants credit in a number of disciplines on an individual basis for the grades of 5, 6 and 7 earned in the IB higher level examinations. To see how IB exams equate to Xavier credit, please see https://www.xavier.edu/undergraduate-admission/ap-ib-and-clep-credit/index. Students must arrange to have official test scores sent to Xavier University. Xavier’s school code is 1965.

Undergraduate Reactivation (Readmission)

An undergraduate student who previously attended Xavier and has not been registered for one year or previously withdrew from the university is required to complete a Reactivation Form before registering. The form is available on the Office of the Registrar website. Applicants who wish to receive credit for coursework taken at another university during their absence from Xavier must submit an official transcript to the Office of Credential Evaluation. See the section on “Transfer Credit Policies” for limitations on the acceptance of coursework. Students are reactivated under the current catalog year, unless an exception is made by the dean.

Students suspended from Xavier or from other institutions for poor academic performance will not be eligible for reactivation before the lapse of at least one fall or spring semester. In all cases, reactivation and the conditions for such will be determined by the dean of the appropriate college. All prior financial obligations must be settled with the Office of the Bursar prior to reactivation, and the student must be in good standing with the Division of Student Affairs..

Veterans’ Education

Xavier University is approved for the education and training of veterans and their eligible dependents under all existing public laws. Requests for information should be referred to the Director of Veterans’ Educational Benefits (DVA), Xavier University. Xavier is a Servicemembers Opportunity College (SOC). The toll-free number for DVA and SOC information is 1.800.368.5622.

Veterans Benefits and Transition Act of 2018

Pursuant to the Veterans Benefits and Transition Act of 2018, section 3679 of title 38, United States Code, effective August 1, 2019 Xavier University will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution, when the delay is due to the delayed disbursement funding from Department of Veterans Affairs (VA) under Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31). The University will not: Prevent their enrollment; Assess a late penalty fee to; Require they secure alternative or additional funding; Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

Covered Individuals MUST submit the following information to the University Certifying Official in a timely manner: Their Certificate of Eligibility OR Statement of Benefits (obtained from the eBenefits website), The GI Bill Enrollment Certification, and Any other information necessary to their GI Bill certification.

NOTE: A Covered Individual is any individual who is entitled to educational assistance under chapter 31, Vocational Rehabilitation and Employment, or chapter 33, Post-9/11 GI Bill benefits.