Email address: Undergraduate Students firstname.lastname@example.org
Xavier University seeks to enroll students who are prepared to be successful academically and to contribute positively to the Xavier community as a whole. With this general guideline in mind, the admitting offices individually evaluate each applicant and the complete set of credentials submitted for consideration.
Admission Process for Freshmen
Xavier has a rolling admission process. Students may submit applications beginning in late summer (before the senior year) for fall or spring semester admission. Decisions will be mailed beginning in November and will continue on a rolling basis within three to four weeks of receiving all required application materials. Decisions are typically made based upon grades earned through the junior year as well as other criteria including the essay, activities and community involvement, guidance counselor recommendation, and ACT or SAT scores.
For deadlines and up to date admission information, please visit the Undergraduate Admission Office website at http://www.xavier.edu/undergraduate-admission or contact the office toll free at 877.982.3648.
Students who wish to apply for undergraduate admission must do the following (note specific sections below dedicated to adult, transfer, and international applicants):
- Submit one of the following admission applications, including all required credentials and documentation:
- The Xavier University electronic application (no fee) at https://www.xavier.edu/apply/.
- The Xavier University paper application, which may be printed at www.xavier.edu/apply.
- The Common Application online (no fee) at www.commonapp.org.
- The Common Application paper version available at your high school.
- Request that the high school (and any post-secondary institutions attended) forward directly to the Office of Admission a complete, official transcript of the academic record.
- Arrange for official results of the Scholastic Assessment Test (SAT: Xavier’s CEEB Code is 1965) and/or the American College Test (ACT: Xavier’s ACT Code is 003366) to be forwarded directly to the Office of Admission. Results from the SAT and/or ACT may also be submitted on an official high school transcript.
- Submit an essay of no fewer than 250 and no more than 500 words. The essay can be any sample of your original writing (e.g. a high school paper).
- Request that your high school counselor complete the Xavier Counselor Recommendation form and/or submit a letter of recommendation on your behalf. A teacher recommendation may be submitted with permission from the Office of Admission.
- Any additional supportive documents required by the student’s major of interest. More information available at http://www.xavier.edu/undergraduate-admission/admission-process/.
Once admitted, and deposited, students must:
- Purchase the Xavier-sponsored student health insurance plan or provide proof of other current, comparable coverage. All full-time students, regardless of age, must follow this requirement each academic year.
- Present proof of either two MMR immunizations or immunity via measles, mumps rubella titer. International students may be required to have a TB test as determined by recommendation of the Health Services staff physician and based on Center for Disease Control guidelines. Present proof of meningitis vaccination received on or after the sixteenth birthday.
Further information will be sent to admitted students. Credentials submitted for admission consideration become the property of the University. All credentials should be on file by the appropriate deadline or at least one month before the first day of classes for desired semester of entrance. Please contact the Office of Admission for deadline information.
Any falsification of information on the application, transcripts, recommendations (where required), or test scores will be sufficient cause for disqualification for admission and/or scholarships, or dismissal from the University if the individual has enrolled. All tuition and fees paid and credit earned are forfeited under such dismissal.
Freshman Class Admission
Factors considered in making admission decisions for the freshman class include, but are not limited to, the following: the candidate’s previous academic performance at the secondary school level, including the rigor of the curriculum pursued and the overall grade-point average achieved; results from either the ACT or SAT I exams; the candidate’s rank in class (when available); the candidate’s application essay; letters of recommendation, particularly from the candidate’s guidance/college counselor; the candidate’s extracurricular profile; life or work experiences (adult students); and any other factors which help to determine the candidate’s potential for academic success.
Students who are offered admission must graduate from high school or, in some cases, present minimum results from the G.E.D. Home-schooled and transfer students are also evaluated on an individual basis. Each candidate is given a thorough, individual evaluation. The following secondary school course of study is recommended:
Transfer Student Admission
Xavier University welcomes students who have earned college credits after graduating from high school.
Transfer students must forward to the Office of Admission complete and official transcripts from all post-secondary institutions attended and a listing of all courses which may in progress and their corresponding credit hours. Please note, however, students who transfer to Xavier with 12 or more credit hours are not required to submit results of the ACT or SAT tests. The high school transcript is required.
All unmarried traditional-aged freshman and sophomore students (including transfer students) not residing with their legal guardian, or whose home addresses are located beyond a 35 mile radius from Xavier, are expected to reside on campus. Requests for exceptions to this regulation must be submitted in writing to the Director of Residence Life.
For information on acceptance of transfer credit, see the section on “Transfer Credit Policies.”
Transfer Students Who Have Been Dismissed from Another Institution
If you have been dismissed from your home institution, Xavier University will honor the sanction that is part of your dismissal. The duration of your dismissal holds true at Xavier University. If you are eligible to return to your home institution in one term or one year, we will review your application for the equivalent term following the completion of your sanction.
International Student Admission
To be considered for admission to Xavier University, international students must submit the following documents:
- The Xavier International Application for Admission in either the paper or online format at https://www.xavier.edu/apply/ or the Common Application online at www.commonapp.org.
- An English translation of a current secondary school (high school) degree or the diploma/certificate of the highest academic degree earned.
- Evidence of English language proficiency demonstrated by
a. A TOEFL (Test of English as a Foreign Language) test score of 550 on the paper based test, or
b. 79 on the IBT for undergraduates, or
c. 6.5 on the IELTS test
d. PTE: 55
e. MELAB: 75
f. Step-Eiken: Grade Pre-1 (Japanese Students Only)
Students who want to improve their English skills can enroll in Xavier’s ESL (English as a Second Language) program. To enter degree programs, undergraduate ESL students at Xavier are required to obtain a TOEFL score of 550 (or equivalent) plus a “B” average in ESL courses.
4. For transfers, an official transcript from each college or university attended is required. All transcripts must contain an official signature and institutional seal. Credit is granted from international schools that are recognized by the Ministry of Education in that country.
Once a student has been admitted, they must submit the following financial documentation to be issued a Form I-20.
1. An affidavit of payment of all expenses, educational and personal, signed by the person (sponsor) who will be responsible for the expenses. The affidavit must be signed in the presence of an official or notary public and must be a raised seal.
2. Official supporting statement from a bank stating that the sponsor is able to meet the required expenses should be signed and certified with a raised seal.
3. The photo page of the student’s passport.
All documents must be received by the Office of Admission before a Form I-20 will be issued. International students who have been admitted to the University must meet the University’s campus housing requirement.
Prior to the start of classes, students must submit an immunization record and medical history. International students may be required to have a TB test or other medical testing as determined by the Medical Director. International students must also present proof of health insurance equivalent to what is offered through Xavier University. All students will be required to present proof of health insurance or purchase health insurance through Xavier University each academic year. Students with F1 or J1 visa types cannot waive the Xavier health insurance.
High School Equivalence (G.E.D.) Admission
The G.E.D. (General Educational Development) examination is recognized in certain individual cases as a replacement for the high school diploma. Applicants should have copies of their scores and of the certificate forwarded directly to the Office of Admission. Candidates for admission who have taken the G.E.D. must complete an application for admission.
Home-schooled students are recognized by the Office of Admission as eligible candidates for admission. Students who are home-schooled must submit an application for admission, a letter of recommendation from an outside source (not your home schooled educator), the appropriate documentation from state and/or national home schooling accrediting agencies, official transcripts, and scores of the ACT or SAT. More informaton is available at http://www.xavier.edu/undergraduate-admission/admission-process/Homeschooled-Students.cfm
Provisional admission may be granted by the Dean of Admission to a student who has been unable to complete arrangements for admission before registration dates. If the student fails to complete arrangements for formal admission within one month of the first day of class, the student’s admission and registration will be canceled. Tuition paid will be refunded, but no fees can be refunded. Room and board charges will be prorated.
Enrollment Options for Current High School Students
Xavier University offers academically talented high school students the opportunity to apply and enroll as non-degree students in undergraduate courses on a space available basis. The non-degree application can be found at xavier.edu/transfer-and-adult
Summer Junior Program
Offered to high school students who have completed their junior year and who have a gradepoint average of at least a “B.” Accepted students may take one course from selected offerings during the regular summer sessions at a nominal tuition charge. See http://www.xavier.edu/summer/ for more information.
A special two-week, residential program for high-school sophomores and juniors who are interested in studying pre-medicine or forensic science.and experiencing life on campus. See http://www.xavier.edu/summer/ for more information.
Admission Process for Adult Students
Adult students have been out of high school four or more years and have less than 12 credit hours of transfer courses. The following steps are required for admission:
Complete free on-line application at xavier.edu/transfer-and-adult
Essay 250 - 500 word essay included with application submission.
Request High school transcripts and/or G.E.D. test scores to be sent to admission office..
An official transcript for each previously attended college or university.
A credential submitted for admission consideration becomes the property of the University. All credentials should be on file by the appropriate deadline.
Any falsification of information on the application or transcripts will be sufficient cause for disqualification for admission or dismissal from the University if the individual has enrolled. All tuition and fees paid and credit earned are forfeited under such dismissal.
Freshman Admission for Non-Traditional Students
Factors considered in making admission decisions for non-traditional students (students who have not been out of high school more than four years) who have not previously attended a college or university include, but are not limited to, the following: the candidate’s previous academic performance at the secondary school level, including the rigor of the curriculum pursued and the overall grade-point average achieved; results from either the ACT or SAT I exams if available; the candidate’s rank in class (when available); life or work experiences; and any other factors which help to determine the candidate’s potential for academic success.
Non-Degree Student Admission
Students who do not wish to pursue a degree but wish to take undergraduate courses at Xavier may be admitted through the Admissions Office. The application for non-degree admission can be located at xavier.edu/transfer-and-adult There is no application fee, and transcripts do not have to be submitted. Non-degree students who wish to change to degree-seeking status at Xavier must follow the appropriate admission process.
Any student who has successfully completed college-level course work at another institution of higher education must arrange to have an official transcript sent directly from the each college/university attended to Xavier’s Office of Admission.
Credit will be accepted for all college-level academic courses (except co-op and life experience) in which a grade of “C” or better has been earned at institutions of higher education that are accredited by one of the regional accrediting associations listed below:
- MSA - Middle States Association of Colleges and Schools Commission on Higher Education
- NCA-North Central Association of Colleges and Schools Higher Learning Commission
- NEASC-New England Association of Schools and Colleges
- NWCCU-Northwest Commission on Colleges and Universities
- SACS-Southern Association of Colleges and Schools Commission on Colleges
- WASC-Western Association of Schools and Colleges
Xavier’s undergraduate colleges will accept course work successfully completed within the last ten years; credit over ten years old will not be accepted if the course in question belongs to the student’s major, minor, or, in the case of business students, pertains to the “business core.” Credits over ten years old which pertain to the undergraduate core curriculum or are general electives will usually be accepted.
The transfer credit, but not the grade, is recorded on the student’s transcript. The grades are not computed in the student’s Xavier grade-point average.
Application of Credit to Xavier Degrees (Degree Residency Requirement)
At least one-half of the course requirements of the major or minor and the last 30 semester hours must be completed at Xavier University for all undergraduate degrees. At least 60 semester hours toward a bachelor’s degree must be earned in accredited four-year institutions.
Earning Credit for Military or Other Professional Training
Students who have completed training courses through the armed forces or other professional training programs may be eligible to receive college credit for courses completed. The Guide to the Evaluation of Educational Experience in the Armed Services, published by the American Council on Education, is used to determine what credit might be granted for military training. For courses completed through business and professional organizations, the National Guide to Educational Credit for Training Programs, published by the American Council on Education, is used to determine what credit can be granted. To request credit for military or other professional training, students must submit transcripts or certificates of completion to the Office of Admission.
Earning Credit through Advanced Placement (AP) Examinations
Students who have successfully completed Advanced Placement courses and have taken the appropriate AP examinations may apply for college credit for this work. Xavier grants credit in a number of disciplines depending on the student’s score on the appropriate AP examination. Ordinarily, a score of “4” or better in an Advanced Placement (AP) examination will earn the student an advanced placement with credit in that discipline. To see how AP exams equate to Xavier credit, see the AP chart at http://www.xavier.edu/undergraduate-admission/admission-process/ap-ib-credit.cfm. Students must arrange to have official test scores sent to Xavier’s Office of Admission. Xavier’s school code is 1965.
Earning Credit through the College Level Examination Program (CLEP)
Xavier University participates on a limited basis in the College Level Examination Program (CLEP) of The College Board. Students should contact the Office of Admission. To see how CLEP exams equate to Xavier credit, please see http://www.xavier.edu/undergraduate-admission/admission-process/ap-ib-credit.cfm .
Earning Credit through the International Baccalaureate (IB) Program
Students who have successfully completed International Baccalaureate (IB) courses and have taken the appropriate Higher Level examinations may apply for college credit for this work. Xavier grants credit in a number of disciplines on an individual basis for the grades of 5, 6 and 7 earned in the IB higher level examinations. Additional information is available on the web at http://www.xavier.edu/undergraduate-admission/admission-process/ap-ib-credit.cfm. Students must arrange to have official test scores sent to Xavier University. Xavier’s school code is 1965.
Undergraduate Reactivation (Readmission)
An undergraduate student who previously attended Xavier and has not been registered for one year or previously withdrew from the university is required to complete a Reactivation Form before registering. The form is available on the Office of the Registrar website. Applicants who wish to receive credit for coursework taken at another university during their absence from Xavier must submit an official transcript to the Office of Credential Evaluation. See the section on “Transfer Credit Policies” for limitations on the acceptance of coursework. Students are reactivated under the current catalog year, unless an exception is made by the dean.
Students suspended from Xavier or from other institutions for poor academic performance will not be eligible for reactivation before the lapse of at least one fall or spring semester. In all cases, reactivation and the conditions for such will be determined by the dean of the appropriate college. All prior financial obligations must be settled with the Office of the Bursar prior to reactivation, and the student must be in good standing with the Division of Student Life and Leadership.
Xavier University is approved for the education and training of veterans and their eligible dependents under all existing public laws. Requests for information should be referred to the Director of Veterans’ Educational Benefits (DVA), Xavier University. Xavier is a Servicemembers Opportunity College (SOC). The toll-free number for DVA and SOC information is 1.800.368.5622.